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Wynyard’s Secret to Christmas Party Planning

By 20th October 2017Christmas, Corporate, News
A collage of Wynyard Hall Christmas images

There’s no better excuse to throw a party than at Christmas, and if you’re hoping to make sure your celebration is the best of the season, you’ll need to focus on the details and here at Wynyard we have plenty of proven top tips we’d love to share.

Dates for your Diary

Weekend Christmas party dates are (for obvious reasons) very popular. If you have specific date in mind, it’s best to get your diary out as soon as January comes round and get a provisional date booked in with your chosen venue – yes as soon as that! Leave it closer to the time and you may need to be more flexible on the dates, as peak dates are often booked months in advance.

Location, Location, Location

Location really is key! Picking a party venue that’s not easily accessible is likely to affect attendance, encouraging the bah-humbugs of your company to decline the party invitation or increase last-minute drop outs. It’s important to consider geographical location, ease of access and parking.

Deck the Halls with Bells and Holly

The venue itself can have a huge impact on attendance, choosing somewhere that is grand and opulent will give your party the wow factor and really impress guests – particularly if it’s a venue they don’t normally frequent. Make it your own by going to town with the décor. Why not discuss bespoke table centres with your Event Coordinator? The décor can be styled to match your company’s branding, enhancing your brand identity and providing the perfect backdrop for photos on the night.

For large or neutral function spaces, such as the Grand Marquee, up-lighting can provide instant ambience.

Festive Feast & Getting Merry

Christmas is certainly the time to enjoy a flavoursome feast. When selecting a menu it’s important to consider how many guests you have, and how many of these have special dietary requirements. For small or medium sized parties, you may want to go for something elabrorate. For large parties of 400 guests or more, bear in mind you are catering for the many, with varied dietary requirements and taste buds, so keeping the menu simple, but delicious will ensure there is a menu choice for everyone.

If you want to really make your event stand out, why not add some special touches? Gourmet canapes or a signature company cocktail will go down a treat – Wynyard Hall’s Mixologist can design a cocktail to compliment your brand. You can also upgrade your arrival drink or pre-book drinks packages for each table.

Festive Fun & Jingles 

Festive fun comes in all shapes and sizes, think about what will make your event stand out from all the other Christmas parties.

  • Live entertainment
  • Festive photo booth
  • Casino tables
  • Magicians
  • Stilt Walkers
  • Ice sculptures
  • Meet and greet with wandering characters – Absinth fairies and Tequila girls are always a hit!
  • Selfie frames – Your venue may be able to supply selfie frames for social media
  • Hire a photographer

Top tip – Working with experienced suppliers can ease the pressure with event planning. Go for suppliers that know your venue well, and don’t forget to check their credentials – reviews, testimonials and recommendations.

Itemise your Invitations

The devil really is in the detail. It’s best to provide guests with as much information as possible from the outset to avoid confusion. Ensure your party invitations include each of the key points below.

 

  • Date of Christmas party
  • Arrival/ departure time
  • Theme
  • Dress code
  • Address (including postcode)
  • Menu
  • An advisory note that any dietary requirements should be provided at the point of RSVP

 

Carriages

Ensuring your guests can get to and from the venue is important – ask the venue for their recommended taxi firm or organise a coach. If you want to be super organised, why not distribute a note to all guests with transport options and a map to the venue.

Maximising your Budget

If you have a tight budget, consider going for a weekday, instead of a weekend. Mid-week Christmas parties are increasing in popularity, and the savings in venue hire can be used for extra table wine, reception drinks, decorations or anything else to make your event extra special.

 

And finally, once the fun has finished and dancing feet have rested, don’t forget to speak with your Event Coordinator about re-booking for next year!

To discuss a Christmas party or corporate event at Wynyard Hall, please contact our Events Team on 01740 644811 (option 6) or email [email protected].